How to create and verify a schedule?

This article is for Directors and Supervisors on how to create and manage schedules in the LJ Portal.

1. Navigate to the Schedule Management Page

• Log in to the LJ Portal.

• Click the hamburger menu (☰) to open the Human Resources menu.

• Select Manage Schedules.

 

 

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2. Create a New Schedule

On the Schedules page, select Create a Schedule.

• Enter the following required fields:

  

   

  1. Title – name of your schedule

  2. Type – select Weekly

  3. Description – provide details about the schedule

• Click Create to proceed.

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3. Edit the Schedule

You will be redirected to the Edit Schedule page. From here, you can add employees, assign work hours, and manage benefits.

Adding Employees

• Open the Employee dropdown menu.

• Select the employee(s).

• Click Add Employee.

• You should see the employee added into the schedule under the Schedule Details input form.

Adding Hours

• Check off the days for each employee you want to assign hours to.

• From the dropdown menus, select:

  • Work Hours – choose the role

  • Room – select location

  • Start Time and End Time

 

• Click Add Work.

• You should see the schedule update with the work hours and time selected.

Adding Benefits

• Select the following:

  • Benefit Hours Used

  • Hours and Minutes

  • Benefit Hours Code (from dropdown)

Removing Items

• Check the box next to the item(s) you want to remove (an individual time entry or employee).

• Click Remove.

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4. Verifying Schedule

Once you are done making changes to the schedule and want it to be approved to be used as a timesheet, click on the verify button at the top or bottom of the page. Once verified, the schedule cannot be updated. To do so it needs to be re-opened.